Dear Parents and Guardians

Thank you for your interest in participating as a vendor at the Windsor High School Derby Day taking place on Friday, 22 May 2026 from 2:00pm to 5:00pm.

We are excited to host this community event and appreciate the willingness of our parents and guardians to contribute towards what promises to be a vibrant and enjoyable afternoon for our learners, families, and guests.

Please note that each grade has already committed to selling specific food items as part of their initiatives .

In order to support these grade activities, external vendors will NOT BE ABLE to sell products that compete directly with the items listed below:

Grade 11: Boerewors Rolls

Grade 10: Hot Dogs

Grades 8 & 9: Samoosas, pies and cupcakes

Grade 12: Popcorn and cooldrinks

As previously communicated, only a limited number of vendor applications will be approved.

The School Governing Body (SGB) is currently finalising the designated vendor section for the event. Once completed this week, all approved vendors will be invited to a brief 30-minute meeting where:

Your allocated vendor space will be confirmed;

Product placement and operational guidelines will be discussed; and

Provide a signed copy of the list of items you will be selling before being approved by the WHS.

Any outstanding questions you may have will be addressed.

In preparation for the event, all vendors are required to ensure compliance with the following safety and operational requirements:

A valid Certificate of Acceptability (COA) – food certificate

A fire extinguisher;

A fire blanket; and

If making use of a gazebo, all four corners must be secured with a minimum 5kg tie-down weight per corner.

Please also note the following payment requirement:

Stall Fee: R300

Payment Deadline: 20 May 2026

Banking details for Windsor High School are attached for your convenience:

When making payment, please use the following reference:

Your Name & Surname

Please send proof of payment to:

fredlucas7@gmail.com & muneeb@atvantage.co.za

All vendor-related enquiries must be directed to:

Mr. Fred LucasWhatsApp: 083 293 4143

We thank you for your support and partnership as we continue to build memorable school experiences for our learners and broader Windsor community.

Kind regards,

Windsor High School

Smuts Road

Rondebosch East

7779